| Pay Rule Automation |
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The incredibly stupendous sorting Machine Most payroll people will agree that two things need to happen every pay day. People need to get paid the right amount, and they need to get paid on time. It seems a simple thing to those getting paid. The tricky bit is determining how much work has taken place in order for that to happen. Someone needs to sort out how many hours the employee worked, how much they should get paid for each of those hours, and what department those costs should be assigned to. In most organizations, the same people work at the same time doing the same job for the same department. In most of the world, life is good, and payroll is simple. Then we have the community living world, where things are much, much different. Many people work at all kinds of different times at different homes or day programs doing all kinds of different things for all kinds of departments. People get paid different amounts for being awake or asleep, things like banked time, stipends, shift premiums, emergency on call shifts, non-paid time, training hours, worked stat hours, on call hours, day program hours, regular and overtime hours exist. To make matters even more interesting (and if you are reading this I am not telling you anything you don’t already know) these pay types apply to some employees but not others, some departments but not others, and to some situations but not to others. Yikes! Is this really what you signed up for? So how do most Community Living organizations deal with all this complexity? Well, most of the ones we’ve met have an intricate web of checks and balances that involves a lot of people and a lot of time. Many people review the same information many times in an effort to agree on the details that enable the employee to get those two precious things from the payroll department: the right amount of money, paid on time. In a world dominated by electronic data sharing, they continue to use paper calendars to list the hour schedule for each month, for each employee and use all sorts of notes, codes and signatures to balance planned and actual hours. And instead of becoming better House Managers, house managers pull out their hair trying to become payroll experts, totaling all the hours on a spreadsheet for their director or coordinator to review and approve. Best of all, the whole mess typically arrives at the payroll processor’s desk late and illegible. So how do Inclusion Customers deal with this all this complexity? In little more than a heartbeat they’re done because the Inclusion payroll system has a magical filter designed with and for the Community Living community – that changes everything. Here’s how it works: we determine, through discussions with your team, all the different pay types that exist in your organization, what departments and employees those pay types get applied to and when. Then we make the system do all the work. House managers review and approve shifts online. Our system ensures all employees are paid on time and according to your rules. The entire data entry function is gone. The payroll manager simply provides the final approval online before submitting the payroll. |
